How To Apply
Anyone interested in applying for a grant should contact the HMSA Foundation staff at least two weeks before the due date. The staff may be able to help you refine your project and proposal.

After reviewing our requirements, you may apply for an HMSA Foundation grant by entering the link below. You may also complete an existing application by entering the link.

Because outcome-based evaluation is pervasive in the field, the HMSA Foundation believes it is important to use consistent terminology. Unfortunately, grantmaking jargon too often hinders good projects. In simple terms, the basis for any proposal is to answer the following questions:

  • Why is your project important? (statement of need)
  • What exactly do you plan to do? (activities and outputs)
  • What difference will you make? (outcomes)
  • How will we know you have made that difference? (indicators)
  • Why is your organization able to achieve this plan? (description of organization)
  • How much will it cost? (budget)
Our online application process is easy to follow. To help you be as efficient as possible, we recommend preparing the following information:
  1. Registration information
    • Organization information
    • Contact Information
  2. Proposal on organization’s letterhead (no more than 8 pages). Include the following:
    • Statement of need. What is the desired long-term effect of your project and why is it so important that it have this effect? Stronger proposals cite evidence such as statistical data, published reports, recent studies or reliable anecdotal evidence.
    • Activities. What would be the key actions or events during the grant period?
    • Outputs.What are the products of those actions or events? Outputs are sometimes called “deliverables.” They might be numbers (1000 students, 10 classes, 4000 brochures) and/or tangible items (published report, strategic plan, training manual). Stronger proposals include a proposed timeline of work.
    • Outcomes. What key changes in skills, knowledge, values, attitudes, behaviors, conditions, etc. will result from your activities? These differences might be made in individuals (students will learn life-saving skills), communities (reduction in the incidence of a disease) or organizations (clinic will be more responsive to patients). List only those outcomes that you intend to achieve within the grant period.
    • Indicators. This section is sometimes called “evaluation.” Indicators are observable and measurable data that you can collect to track your success in achieving your outcomes. Strong indicators such as statistical data are not always available. Well-designed and objective surveys, interviews and analyses may also produce sufficient indicators.
    • Description of your organization and its qualifications. Stronger proposals indicate that the organization has the necessary support of other organizations and people that will be involved in the project.
    • Budget. Indicate the amount you are requesting, the proposed use of funds and other sources of funding currently being sought.
  3. Copy of your current IRS determination letter indicating 501(c)(3) tax-exempt status or letter stating status as a unit of government (if possible, include a reference to the Act that established the agency as a unit of government)
  4. List of the organization’s officers and directors and their affiliations
  5. Most recent IRS Form 990 and annual financial statements of the organization
  6. Relevant letters of support
  7. Other relevant appendices (qualifications of key staff, sample program materials, etc.)